The successful candidate will, among others, do the following:
· Type mailable documents that are error-free for operational/administrative use.
· Process, manage and coordinate relevant documents, data/information and other resource tools relating to the activities of the department.
· Maintain accurate and up-to-date staff records and databases.
· Handle confidential and sensitive information with the utmost discretion and confidentiality in line with the Society’s policy.
· Coordinate and schedule interviews, recruitment processes, and orientations for new hires.
· Act as a liaison between the HR Manager and other departments, employees, and external clients
· Provide strategic secretarial functions to help achieve set goals.
· Perform general office duties such as filing (physically and electronically) and managing office supplies.
· Take minutes during meetings and distribute to relevant parties.
· Strategic management of all relevant resource tools to drive the growth and achievement of set goals and objectives of the department.
· Must have a National Diploma in Secretarial Administration, intelligent, firm, highly confidential, assertive, levelheaded, able to work under pressure, disciplined, and result-driven.
· S/he must have a minimum cognate experience of 4 years in a structured setting.
· The individual must be someone with a CAN-DO spirit, highly organised and focused, with excellent capacity and character for the job.
· Proficiency in MS Office, use of CorelDRAW, and other relevant software is required.
· Strong organisational and multitasking abilities.
· Ability to prioritise tasks and meet deadlines.
· Discretion and trustworthiness when handling confidential information.
· S/he must possess excellent administrative and communication skills; must be a team player and able to coordinate team members to achieve the expected results.